When moving an office, the logistics involved are vast. You’ll need to find enough packing materials and take the time to carefully move each piece. You’ll also need a professional moving company, and a master floor plan of your new space is essential. Fortunately, there are some tips to help make the process as smooth as possible.
It’s essential to plan ahead for your corporate office move. For example, you should schedule the move at least 3 days before any critical deadlines or customer meetings. By booking the move early, you can avoid stressing the movers out by having them scramble to find a clean workspace. Moreover, you can get a head start on packing and labeling your new workspace with your employee’s name.
It’s best to start planning your move at least four to six months before the move. This will allow you to see how your office will look in its new space and decide what new office equipment you’ll need. You should also create a floor plan so that all employees can see where everything will go.
Make sure you have all the moving supplies
Moving supplies are an essential part of a move. These supplies include boxes and packing tape, but there are many other necessities. You should have a variety of boxes of different sizes, including small boxes for small items, medium boxes for medium-sized items, and large boxes for large items. Also, you should have goggles, a pair of pliers, a pair of wire cutters, and a set of sharpened scissors.
Before you start packing up your office, you should label your boxes and items according to their function and priority. Labeling your boxes will make it easier for your movers to unpack. You should also make a detailed inventory of all the items that need to be moved. Make sure to label everything with a color coded label. You should order all the equipment and supplies for the move a day before the move, to avoid having delivery crews muck up the move.
Get a master floorplan
If you’re moving a corporate office, getting a master floorplan of the space is essential. It will help your move go much more smoothly. It will help your movers coordinate the entire move and make sure your belongings arrive at their new location safely. If you’re moving from a small office, you can use an online program that uses templates to create floor plans. These programs make the entire process easier and allow you to explore design options faster. They also allow you to create floor plans that can be shared in Microsoft Teams.
Before you begin to draw a floor plan, make sure you have an accurate scale for the floor plan. Using a common scale of 1/4 inch per foot is a good place to start. Also, make sure to take into account doorways, windows, and other physical features of the space.
Hire a professional moving company
Hiring a professional corporate office moving company can help ensure a smooth transition and minimize the risk of damage during the move. The professionals at these companies are experienced and trained, and they will ensure the safe relocation of all of your company’s items. They will also determine the best way to relocate your office, taking care not to overlook any details. You can trust their knowledge and experience, as they will have completed many office relocations before.
Office furniture and equipment can be very heavy and cumbersome. You’ll need special equipment to move them safely. Although it may be tempting to hire a van and move the furniture yourself, the costs associated with renting equipment can add up. Hiring a professional office moving company will save you time and money by handling all of the heavy lifting and transporting for you.
Prepare for a move during business hours
The days leading up to a corporate office move are generally devoted to packing and unpacking. If possible, it would be better to schedule the move for business hours so that employees can cooperate with the mover. It is also helpful to notify employees not to conduct in-office meetings with clients during the move.
Before moving, create a moving plan and assign tasks to each team member. This will ensure that you are aware of who is responsible for what. For instance, if the move requires disassembling furniture, someone should be in charge of that. The plan should include the date of the move and the deadlines for the team members. Also, it is best to communicate with building management about the planned move and any special handling of equipment or furniture.
Make sure you hire a moving company that has experience with moving offices. A good moving company will have tools, supplies, and recommendations to help you move your office efficiently. The moving company should also be certified and insured. Then, lock down the moving date and notify the current landlord and property manager. In addition, create a moving plan that details all the steps that must be taken and the deadlines to follow.